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In this third and final part, the Right Honourable Mr Creature Esq looks at the last few things you need to know!
Okay, so this is the third and final part of my little look at how to put on a rally - a kind of round-up of what" s left.
Firstly, stalls. If you're a small rally just a few stalls will be okay, but try to make sure they aren't all selling the same goods (there will always be some overlap though so don't fret) - a few good stalls can help your rally's popularity in the future by providing something to do and look at throughout the weekend. Again remember to keep in regular contact with the stall holders - some may want to arrive on Thursday as they travel from rally to rally, so you will need to know this, and some will want to know if there's electricity to hook up to. It's worth asking their stall size and the area they require for parking too as this can save a lot of headaches trying to fit them into the space you want them to use when they turn up. If you're just starring out, it's probably a good idea not to charge a fee (after all, they arc an attraction) you can do that when you get established.
Next, food This is going to be one of your more important decisions of the rally - get it wrong and it could harm your event's reputation. If there are enough of you, you can do your own (and this will make a lot more money for the event), but most rallies get someone in. The best way to find a stall is to goto lots of rallies, see the most popular stalls and book one. For a small bash one food wagon will do, but for 200 plus it's worth talking to them to make sure that they can cope.
getting a good-looking girlie to sell your raffle tickets always helps too...
Tickets - obviously you want to keep the price down as far as possible, but you have to cover your costs and, hopefully, make a bit on top. The tickets themselves, flyers, wristbands (if you have them), the band(s), disco etc all cost money and you've got to make sure you cover yourself so you don't end up out of pocket. The best thing to do is work out what you're roughly going to have to spend, then work out how many people you're going to
need to break even and then work out your ticket price from there. £15 on the gate seems to be about the norm at the moment. Oh yeah, don't forget to ask for an S AE for advance tickets on all advertising!
A raffle or auction is a good way to make money but, if you decide to have one, try and keep it as quick and painless as possible - if you have loads of prizes, which is always best as more people'll buy tickets if they think they're in with a chance of winning something, then perhaps it might bean idea to draw the tickets in advance and then print up a list of winning numbers rather than draw them all one after another as after about ten minutes people get bored and just want to get back to partying. Getting a good-looking girlie to sell them always helps too ...
Likewise badges and patches -you used to get them free at a lot of rallies, and in some cases you still can, but rises in costs and a rcluctancc to raise ticket prices may mean that you just can't afford to give these away. Badges cost from around C2.20 cach and patches £1.20 (depending on the complexity of the don't forget the folk who are helping you - friends or club members will find it stressful over the weekend
..and proper seer too!
' Knsforms in your m sumach from very nice AKAeer into rusty arse-oil-'
£2.00 per pint design and the quantity ordered) - it's all extra costs to be incurred and ifs up to you whether you do 'em. It's the same with T-shirts - are you going to have them? They're expensive and you may not sell all of them, but order too few and you are going to lose money. For small rallies this can make a real difference to making a profit or loss. T-shirts cost from £2.20 to £6 each (Smudge Online are very good -www.smudgeonline.co.uk), and the costs vary depending on the quality you want and the complexity of the design (which you pay for on top of the T-shirt price), so keep your design simple with few colours. Personally I favour the pre-book method (only available when you book your ticket) as you can order exactly the correct number and you have the money up front.
And don't forget the folk who are helping you. Friends or club members will find it stressful over the weekend and you may have some arguments, but don't let them be seen and don't let them get in the way and spoil everybody's fun. Also remember to, after the rally, talk to and thank your helpers, show them you appreciate their help and hard work - this will ease over any stress points that have O
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